Virtual Assistant

State of Minnesota - Saint Paul, MN

Full-time

Remote - Saint Paul, MN

1,001-5,000 employees

Executive, Legislative, and Other General Government Support

About the position

The Minnesota Department of Health (MDH) is seeking a dedicated Virtual Assistant to join our team in a fully remote capacity. This role is essential in providing comprehensive administrative support to ensure the smooth operation of our public health initiatives. The Virtual Assistant will be responsible for a variety of tasks that include managing calendars, organizing files, responding to emails and phone calls, and assisting with special projects as needed. This position requires a proactive individual who can effectively manage their time and prioritize tasks in a fast-paced environment. As a Virtual Assistant, you will play a crucial role in supporting the department's mission to protect, maintain, and improve the health of all Minnesotans. You will work closely with various teams within MDH, ensuring that all administrative functions are executed efficiently. Your attention to detail and organizational skills will be vital in maintaining accurate records and facilitating communication across departments. This position offers the opportunity to contribute to meaningful public health work while enjoying the flexibility of a remote work environment.

Responsibilities

• Provide administrative support to various teams within the Minnesota Department of Health.
• Manage calendars and schedule appointments for team members.
• Organize and maintain electronic files and documents.
• Respond to emails and phone calls in a timely manner.
• Assist with special projects as needed, providing support to ensure project completion.
• Coordinate meetings and prepare necessary materials for participants.

Requirements

• Excellent organizational and time management skills.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Experience in office administration or a related field.
• Attention to detail and accuracy in work.

Nice-to-haves

• Knowledge of public health processes is a plus.