Virtual Assistant

Entreprenista - Palm Beach Gardens, FL

Full-time - Entry Level

Remote - Palm Beach Gardens, FL

About the position

The Virtual Assistant role at Entreprenista is designed for a detail-oriented and tech-savvy professional who will support various aspects of the business, including administrative tasks, event coordination, and community management. This position offers the opportunity to work in a dynamic, women-led environment, contributing to the growth and success of a community dedicated to empowering women entrepreneurs.

Responsibilities

• Maintain back-end systems and member records across multiple platforms
• Perform data entry tasks related to weekly and/or monthly metrics reporting
• Compile data reports from various systems and cross-check data
• Support the maintenance of data and task/project trackers
• Organize files and manage documents
• Utilize AI technology to streamline and optimize processes
• Assist the community manager with coordination and execution of community events
• Manage event-related tasks using ClickUp and other project management tools
• Join Zoom events to assist with back-of-house tasks
• Create content and promotional materials using Canva templates
• Deploy event recap emails and upload recordings to the member platform
• Schedule and post content in the private community platform
• Assist in building mass email communications in Klaviyo
• Monitor in-bound member communication channels and assist with customer service responses
• Place orders for swag rewards for ambassador program members
• Conduct research and information gathering as needed
• Support day-to-day membership and community management tasks

Requirements

• 1+ years of experience working as a virtual or executive assistant
• Strong organizational skills and keen attention to detail
• Experience in a fast-paced, dynamic environment
• Above-average verbal and written communication skills
• Self-motivated and proactive team player
• Process and data-oriented with the ability to identify inefficiencies
• Proficiency in G-Suite, especially Google Sheets
• Familiarity with platforms such as Canva, Zoom, Circle, Klaviyo, Typeform
• Experience with CRM/CMS platforms is a plus
• Experience with AI technology is a plus

Nice-to-haves

• Experience with community management
• Experience with event coordination

Benefits

• Virtual Office - Work from home
• Flexible / negotiable hours
• Opportunity to flex to full-time hours
• Access to educational advancement through virtual events
• Exposure to entrepreneurs and leaders