Virtual Assistant

$12,480 - $12,480/Yr

Omari Construction - McLean, VA

Full-time - Entry Level

McLean, VA

About the position

At Omari Construction, we are more than just a construction firm. We are a team dedicated to creating modern builds with timeless construction, embodying a unique personal approach and a strong commitment to our core values. Our expertise spans various areas, including new construction, residential and commercial projects, permit expediting, and more. We are seeking a dedicated and efficient Virtual Assistant to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to our representative and office staff. This role requires excellent communication skills, attention to detail, and the ability to work independently in a virtual environment. The Virtual Assistant will play a crucial role in supporting our representative and ensuring smooth operations. Responsibilities include answering incoming calls in a professional and friendly manner, organizing and managing the representative's schedule, collaborating with office staff on scheduling and coordination, verifying invoice totals by calling insurance companies, and following up with homeowners to ensure receipt of payments. Additionally, the assistant will coordinate conference calls with homeowners and insurance companies, order banners and marketing materials as needed, assist in organizing events and coordinating logistics, create change orders for rotted plywood and expanded scope of work, and schedule and coordinate meetings and Zoom calls. This is a full-time position with flexibility in working hours, including occasional evenings and weekends. The ideal candidate should be honest, creative, personable, and comfortable working in a virtual environment. If you meet the requirements and are excited about this opportunity, we would love to hear from you.

Responsibilities

• Answer incoming calls in a professional and friendly manner.
• Organize and manage the representative's schedule.
• Collaborate with office staff on scheduling and coordination.
• Verify invoice totals by calling insurance companies.
• Follow up with homeowners to ensure receipt of payments.
• Coordinate conference calls with homeowners and insurance companies.
• Order banners and marketing materials as needed.
• Assist in organizing events and coordinating logistics.
• Create change orders for rotted plywood and expanded scope of work.
• Schedule and coordinate meetings and Zoom calls.
• Perform any other tasks or duties as requested by the representative.

Requirements

• Strong communication skills with a kind and respectful demeanor.
• Highly organized and detail-oriented.
• Ability to work independently and prioritize tasks effectively.
• Clear English speaking skills.
• Proficiency in Microsoft Excel, Zoom, Word, and Google Calendar.
• Willingness to work flexible hours, including occasional evenings and weekends.

Nice-to-haves

• Honest, creative, and personable.
• Comfortable working in a virtual environment.

Benefits

• Flexible work schedule.
• Professional growth and development opportunities.