Virtual Real Estate Assistant

Cire Commercial Real Estate - Santa Clarita, CA

Part-time - Entry Level

Remote - Santa Clarita, CA

Real Estate

About the position

We are a dynamic commercial real estate company committed to excellence and innovation. Our team provides exceptional service and creates value for our clients. We are seeking a reliable and detail-oriented Virtual Assistant to join our team. In this role, you will be responsible for a variety of tasks that will support our day-to-day operations. The ideal candidate will have strong communication skills, a keen eye for detail, and a proactive approach to problem-solving. This position is part-time and operates on an as-needed basis from Monday to Friday, allowing for a flexible work environment where you can work from anywhere. As a Virtual Assistant, you will engage in word processing and contract management, ensuring that all documents are updated and maintained in both Word and PDF formats with a focus on professionalism and consistency. You will also be responsible for contract preparation, which includes conducting redlining of contracts, agreements, and other documents via AIR Forms, highlighting necessary revisions for management approval. Your role will involve utilizing email distribution software, Constant Contact, to schedule and send email campaigns, as well as customizing and creating emailers using templates, images, and graphics via Canva for targeted campaigns. Additionally, you will maintain and update our client list using Constant Contact, act as a liaison between the company, management, and clients, and provide high-level service by managing expectations, resolving concerns, and ensuring satisfaction with client requests. Research will also be a key component of your responsibilities, as you will conduct research to find ownership and contact details for various properties. This position offers the opportunity to work with a professional and supportive team while contributing to the success of our operations.

Responsibilities

• Update and maintain documents in Word and PDF, ensuring professionalism and consistency.
• Conduct red lining of contracts, agreements, and other documents via AIR Forms, highlighting necessary revisions for management approval.
• Utilize email distribution software, Constant Contact, to schedule and send email campaigns.
• Customize and create emailers using templates, images, and graphics via Canva for targeted campaigns.
• Maintain and update our client list using Constant Contact.
• Act as a liaison between the company, management, and clients, providing high-level service and managing expectations.
• Conduct research to find ownership and contact details for various properties.

Requirements

• Proficiency in Microsoft Word
• Excellent communication skills, both written and verbal
• Strong research abilities
• Typing speed of at least 45 words per minute
• High attention to detail and accuracy
• Strong follow-up skills and ability to manage multiple tasks

Benefits

• Flexible, remote work environment
• Part-time hours with the potential for additional hours as needed
• Opportunity to work with a professional and supportive team