Volunteer Services Senior Administrative Assistant

$53,144 - $79,726/Yr

Cedars-Sinai - San Diego, CA

Full-time

San Diego, CA

Hospitals

About the position

The Volunteer Services Senior Administrative Assistant plays a crucial role in supporting volunteer programs at Cedars-Sinai Medical Center. This position is responsible for a variety of administrative, clerical, and office activities that facilitate the smooth operation of the department, ensuring effective communication and workflow among staff and volunteers.

Responsibilities

• Participates in administrative workflow, e.g., scheduling interviews and appointments, processing applications
• Staffs the front office, e.g., greeting, pointing the way, processing badges and uniforms
• Performs task-based roles, supporting the director, assoc. director, program administrators
• Engages in correspondence, calls, emails, data processing, supply orders, and badging
• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and volunteer workforce and program planning and/or other department reports.
• Distributes and disseminates information within the department and/or unit.
• Orders supplies and arranges for equipment maintenance.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Establishes and maintains an internal filing system.
• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG timecard editor within the department and or unit.

Requirements

• HS Diploma/GED Required
• Minimum of 2 years administrative or office experience required
• Proficient use of Microsoft Office Suite
• Very strong interpersonal skills
• Keen attention to detail