Warehouse Administrative Assistant

$41,600 - $41,600/Yr

Link Hospitality Corp - Hialeah, FL

Full-time - Entry Level

Hialeah, FL

Administrative and Support Services

About the position

The Warehouse Administrative Assistant plays a crucial role in supporting managers and employees by managing daily office needs and general administrative activities. This full-time position involves organizing schedules, preparing reports, and maintaining filing systems to ensure smooth operations within the warehouse environment.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Nice-to-haves

• Experience in a warehouse environment
• Bilingual in Spanish and English

Benefits

• Paid time off