System One - Rosemount, MN
posted 2 months ago
Full-time
Rosemount, MN
Administrative and Support Services
About the position
The Warehouse Distribution Assistant role at our Rosemount, MN facility is designed for an organized and detail-oriented individual with a logistics background. This position focuses on managing administrative duties, maintaining records, and providing essential support to ensure smooth operations within the warehouse environment. The role is contract-based for a duration of 6 months, with the potential for extension, and involves shift work from 7:00 AM to 3:30 PM.
Responsibilities
- Assist with truck check-in and check-out, find load numbers, and learn the CompuWeigh system to assist truck drivers as needed.
- Manage and protect sensitive information while performing day-to-day administrative tasks, including handling inbound and outbound volumes, inventory reconciliation, and product registration documentation.
- Conduct shipping research, prepare month-end reports, and maintain operational, EHSS (Environmental, Health, Safety, and Security), and maintenance records.
- Oversee location accounting, including accounts payable, vendor invoice handling, purchasing card reconciliation, and monthly financial reporting.
- Administer all shipping and receiving activities, monitor inventory, and generate daily and monthly reports.
- Handle correspondence, emails, voicemail, and confidential materials. Manage calendars, schedule meetings, arrange travel, organize events, and provide back-up support to other administrative assistants.
- Take on additional duties and projects as assigned, working under general supervision.
Requirements
- Experience in administrative support, with a focus on logistics, financial reconciliation, and inventory control is preferred.
- Basic experience with logistics software and understanding of logistics operations.
- Proficiency in Microsoft Word and Excel.
- Strong organizational and communication skills.
- Ability to handle confidential information with discretion.
