Warehouse Operations Coordinator

Global Experience Specialists - Las Vegas, NV

Full-time

Las Vegas, NV

Administrative and Support Services

About the position

The Warehouse Operations Coordinator plays a crucial role in supporting the Operations Department by managing key administrative activities related to warehouse operations and tradeshow production. This position focuses on ensuring accurate payroll processing, maintaining safety standards, and facilitating union-related processes, all while providing excellent organizational and communication support.

Responsibilities

• Providing in-house administrative support for warehouse operations
• Reviewing, organizing and submitting Union Payroll to GES Payroll Processing Department in Las Vegas by posted deadlines
• Auditing timekeeping entries and reports for accuracy
• Creating Dispatch requests to local union halls
• Facilitating Union New Hire Orientation process
• Assisting Payroll Department & Union laborer with payroll claims
• Submitting timely and accurate labor tracking data for management review and forecasting
• Maintaining attendance tracking based upon Collective Bargaining Agreement guidelines for multiple unions
• Documenting monthly Safety Committee initiatives and submitting inspection reports
• Updating client property shipments in company tracking system
• Maintaining inventory spreadsheets for allocated resources
• Perform all duties with the utmost integrity avoiding any conflict of interest
• Perform other duties as assigned and deemed necessary of the position under the direction of Management

Requirements

• Valid Driver's License
• High School diploma required; College graduate preferred
• Experience with union payroll or administration preferred but not mandatory
• Knowledge of Tradeshow industry preferred but not mandatory
• Excellent organizational and communication skills
• Proven verbal and written communication skills
• Detail-oriented
• Ability to effectively manage multiple projects
• Must be able to work standard warehouse hours; 6:00 am-2:30pm
• Ability to work evenings and weekends, if required

Benefits

• Competitive salaries
• 401K with company match
• Healthcare/vision/dental insurance
• Wellness benefits
• Career development program
• Employee assistance program
• Vacation time
• Community involvement opportunities
• Team activities