Webber - Project Administrator - Infrastructure Management

Webber Agency - Manassas, VA

Full-time

Manassas, VA

Heavy and Civil Engineering Construction

About the position

The Project Administrator for Infrastructure Management at Webber is responsible for providing comprehensive administrative, financial, and procurement support to project operations. This role involves managing new hire processes, maintaining employee records, coordinating meetings, and ensuring efficient project administration. The position requires strong organizational skills and the ability to work in a fast-paced environment while maintaining attention to detail.

Responsibilities

• Responsible for new hire process including paperwork, payroll setup, and benefit enrollment maintenance.
• Coordinate and conduct new employee orientation, ensuring all necessary paperwork is accurate and completed.
• Process all employee actions including transfers, vacations, promotions, and terminations.
• Administer project operations by answering calls, greeting visitors, and distributing mail.
• Schedule and coordinate meetings, conferences, and travel as requested.
• Prepare monthly reports including client-required reports, overtime, payroll, and SAP reports.
• Key payroll hours and work activities for project employees in a timely manner.
• Maintain confidential employee files and project filing including training and license records.
• Manage purchasing supplies, equipment maintenance, and vendor contracts.
• Administer accounts payable and receivable including reconciliation and verification.
• Assist in fleet management system administration including data entry and invoice review.
• Manage inquiries and ensure all requests are responded to within contract requirements.
• Dispatch employees to accidents, repairs, or other client concerns.

Requirements

• High School Diploma or GED (Required)
• Minimum 3 to 5 years' experience in office administration/customer relations (Required)
• Excellent knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook (Required)
• Valid Driver's License with a good driving record (Required)
• Strong organizational, administrative, interpersonal, verbal, and written communication skills.
• Ability to work flexibly and meet business needs with minimal supervision.
• Strong attention to detail, initiative, problem-solving, and leadership skills.

Nice-to-haves

• SAP experience strongly preferred

Benefits

• Equal employment opportunities without discrimination
• Support for alternative methods of application or screening