Healthcare Employment Network - Boca Raton, FL
posted 4 months ago
The Weekend Unit Secretary at HC&N Healthcare Solutions is a vital role that involves providing administrative support within a healthcare setting. This position requires a professional demeanor as the secretary will be the first point of contact for patients and visitors. The secretary will greet patients and visitors courteously, ensuring they are directed to the appropriate locations based on their requests. A key responsibility is to maintain a welcoming environment while managing the flow of communication within the facility. In addition to greeting and directing guests, the Unit Secretary will be responsible for answering the telephone in a professional manner, ensuring that all calls are handled promptly and messages are relayed efficiently. The role also includes maintaining a daily resident listing, which is crucial for keeping track of patient information and ensuring smooth operations within the unit. The secretary will receive, sort, and distribute daily mail and deliveries, ensuring that all correspondence is handled appropriately. Another significant aspect of this position is the processing of daily incoming invoices, which involves logging them into a spreadsheet for tracking purposes. The secretary will also be responsible for obtaining necessary approvals and authorizations from the Department Head or Administrator, as well as submitting and tracking outgoing invoices to the Corporate Head Office. Completing and reviewing weekly accounts payable reports and updating vendor contracts as needed are also part of the job. The Unit Secretary will assist with various duties related to the Business Office and other areas as required, making this a dynamic and multifaceted role.