Womans Ministry Program - Administrative Aide

The Salvation Army - Sacramento, CA

Full-time - Entry Level

Sacramento, CA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Woman's Ministry Program - Administrative Aide at The Salvation Army is responsible for providing essential administrative support to the women's department. This role requires strong organizational skills, the ability to manage multiple priorities, and a commitment to the mission of The Salvation Army. The aide will work independently and collaboratively, ensuring that all clerical and administrative tasks align with the organization's policies and procedures.

Responsibilities

• Serve as coordinator for administrative duties in the department.
• Ensure that the clerical and administrative work of the women's department conforms to The Salvation Army Policies.
• Maintain department files, including mailing lists and rosters for the officers.
• Assist the Divisional Women's Ministry Secretary, Women's Ministry Secretary, and Community Corps Ministry Secretary with correspondence and follow up as appropriate.
• Make phone calls, coordinate calendars, and schedule meetings.
• Prepare conference rooms for in-person meetings, including technology set-up and clean-up.
• Receive incoming telephone calls to the women's department and respond to inquiries or forward messages as appropriate.
• Handle correspondence as needed for the department.
• Prepare and process reports as assigned.
• Coordinate receipt of reports from field officers/corps and prepare final reports to Territorial Headquarters.
• Coordinate and prepare mass mailings and special custom mailings.
• Interface with corps officers, Divisional Headquarters officers, staff, and Territorial Headquarters departments.
• Participate in special projects and coordinate meetings.
• Assist in various programs and seasonal activities, including those held off-site and off-hours.
• Help plan events and create newsletters, flyers, and other desktop publishing as requested.
• Assist with registration for various events and maintain equipment in the office, ordering supplies as needed.
• Submit monthly reports to Territorial Headquarters and an annual year-end report.
• Engage in prison ministry for Community Corps Ministry Secretary.
• Be knowledgeable about women's ministry/home league and willing to teach bible study and devotional for Women's Ministry or Corps Community Ministry.
• Willing to travel and assist the Divisional Women's Ministry Secretary with Community Corps Ministry or Woman's Ministry programming.

Requirements

• Must be able to work with minimal supervision and maintain confidentiality of sensitive materials.
• Must align with TSA's core values and mission statement, and possess a strong personal commitment to Christ.
• Must possess excellent written and oral communication skills and be able to draft and edit professional-level communication.
• Must be proficient in Microsoft Office programs including Excel, PowerPoint, Publisher, Outlook, and Word.
• Must have organizational skills including multi-tasking, time management, and office systems.
• Must demonstrate good judgment and act in a professional manner.
• Must have the ability to speak and write in English.
• High school diploma required, and some college preferred.
• At least 2 years' administrative experience.
• Must have a clean DMV record and meet fleet safety driving guidelines.

Nice-to-haves

• Creative abilities and prior experience with decorating large facilities and coordinating community events.
• Previous ministry experience of 1-3 years.