Workers Compensation Legal Assistant II

AmTrust Financial Services - Boca Raton, FL

Full-time

Boca Raton, FL

Insurance Carriers and Related Activities

About the position

AmTrust Financial Services, Inc., a rapidly expanding commercial insurance company, is seeking a dedicated Workers' Compensation Legal Assistant II to join our team in Maitland, Florida. This position is essential in providing comprehensive legal support to our attorneys, ensuring that all legal processes are handled efficiently and effectively. The ideal candidate will be responsible for managing critical documents, coordinating meetings, and maintaining attorney calendars to prevent conflicts and ensure timely responses to legal matters. In this role, you will be tasked with generating draft templates for various legal documents, assembling medical packets for expert review, and processing documentation in a paperless environment. You will also be responsible for communicating with various stakeholders, including clients, witnesses, and court personnel, to facilitate smooth legal operations. Your attention to detail and organizational skills will be crucial in managing competing deadlines and maintaining data integrity within our document management system. Additionally, you will provide backup support for office operations, including answering phone calls, greeting guests, and managing incoming and outgoing mail. This position requires a proactive approach to problem-solving and the ability to work independently while contributing to a collaborative team environment. The Workers' Compensation Legal Assistant II will play a vital role in supporting our attorneys and ensuring that our clients and insureds are protected from sanctions and unnecessary litigation. If you are a motivated individual with a strong background in workers' compensation law and excellent communication skills, we encourage you to apply.

Responsibilities

• Provide Legal Assistant support to 2 or more Attorneys.
• Identify and flag critical documents requiring timely responses and associated deadlines to ensure our clients/insureds/Company are protected from sanctions and unnecessary litigation.
• Coordinate/schedule meetings, hearings, appointments, and depositions.
• Maintain and manage Attorney calendars avoiding and resolving conflicts.
• Generate draft templates (pleadings, motions, objections, correspondence) for attorney review and approval.
• Assemble medical packets to experts along with itemized schedule of records.
• Document processing (assemble, copy, scan, serve, E-file accordingly).
• Manage and prioritize competing deadlines.
• Communicate with claim partners, clients, witnesses, Court, opposing counsel, vendors, and team members.
• Maintain data integrity in our document management platform supporting our paperless environment (documents, parties, roles/relations, naming conventions).
• Timely transmit and request payments to vendors, experts, etc.
• Knowledge of local Court rules and filing requirements.
• Assist Managing Attorney and Manager with special assignments as needed.
• Provide backup support when needed: Answer inbound main line phone calls and route inquiries to correct team member.
• Greet and manage guests and vendors.
• Retrieve, scan, and route all incoming mail to proper team and Claims.
• Monitor and process office electronic mailbox correspondence.
• Process outbound USPS/FedEx mail.
• Provide office support as needed (place tickets for failing equipment, order office supplies, assist peers as needed and during PTO).

Requirements

• High school diploma or general education degree (GED).
• 3+ years' workers compensation experience required.
• Prior workers' compensation experience supporting multiple attorneys and competing deadlines.
• Ability to type a minimum of 70 wpm and must be proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Organized, self-motivated, ability to prioritize and work independently.
• Exceptional attention to details and the production of professional work product.
• Must possess excellent written and verbal communication skills.
• Work in a team environment with a positive respectful attitude.
• Experience with a document management platform (Litify a plus).