Workplace Experience Coordinator

Axonify - Waterloo, CA

Full-time

Waterloo, CA

101-250 employees

Professional, Scientific, and Technical Services

About the position

The Workplace Experience Coordinator at Axonify is responsible for managing the office space in Waterloo, ensuring a smooth and efficient operation while fostering an inclusive and welcoming environment for employees. This role involves coordinating various vendor relationships, overseeing office maintenance, and supporting employee experience initiatives, all aimed at enhancing the workplace for Axonifiers.

Responsibilities

• Manage and report on office capacity through Robin Powered.
• Act as the main point of contact and coordinate all vendor relationships for various services.
• Conduct daily walk-through checks of the office for safety and maintenance.
• Coordinate with Building Services on operational issues to ensure quick resolutions.
• Plan and maintain beverages and snacks within budget.
• Maintain seating design and prepare desks for designated or hotel seating arrangements.
• Update office décor for special events as appropriate.
• Ensure office space is well-stocked, clutter-free, and welcoming, including light cleaning duties of common areas.
• Collaborate with cross-functional teams to execute workplace policies and programs.
• Act as on-site First Aid attendant or find backup when unavailable.
• Serve as on-site health and safety SME and make recommendations for a safe workplace.
• Participate in the Health & Safety Committee.
• Provide confidential executive admin support to the senior leadership team.
• Manage office supplies and coordinate logistics for visiting employees.
• Oversee front office management and reception duties.
• Support the Employee Recognition Program and manage office experience expenses.
• Coordinate company lunches and various employee events.
• Facilitate in-office social initiatives and collect data to measure event effectiveness.
• Assist with employee onboarding processes and contribute to office-based employee experience initiatives.

Requirements

• 2+ years of direct experience in facilities/office management.
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
• Excellent time management skills and ability to multi-task and prioritize work.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Advanced knowledge in MS Word, Excel, Outlook, and PowerPoint, along with strong analytical abilities.
• Demonstrated problem-solving techniques and initiative to find solutions.
• Extremely organized with excellent verbal and written communication skills.
• A creative mind with the ability to suggest improvements and strong attention to detail.

Benefits

• Pay time off
• Vacation
• 401k
• Health insurance