Administrative Assistant Certifications

Explore the top Administrative Assistant certifications that are important to a successful career.

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Getting Certified as a Administrative Assistant

In the multifaceted world of office administration, an Administrative Assistant stands as the backbone of daily operations. Certifications in this field serve as a testament to a professional's commitment to excellence and proficiency in essential organizational skills.

This guide will illuminate the path to obtaining industry-recognized certifications, which can significantly enhance an Administrative Assistant's career trajectory. By providing a curated overview of the top certifications, we aim to empower you to make informed decisions that align with your professional goals and the nuanced needs of employers in this vital sector.

Whether you are entering the workforce or seeking to elevate your role, understanding the importance of these certifications will be a key differentiator in a competitive job market.

Top Administrative Assistant Certifications

Certified Administrative Professional (CAP)
International Association of Administrative Professionals (IAAP)
Microsoft Office Specialist (MOS)
Microsoft
Organizational Management (OM) Specialty Certificate
International Association of Administrative Professionals (IAAP)
Professional Administrative Certificate of Excellence (PACE)
American Society of Administrative Professionals (ASAP)
Certified Professional Secretary (CPS)
International Association of Administrative Professionals (IAAP)
Certified Executive Assistant (CEA)
Executive Assistant School
Certified Virtual Assistant (CVA)
VAClassroom
Certified Legal Secretary Specialist (CLSS)
Legal Secretaries International Inc.
Accredited Legal Professional (ALP)
NALS... the association for legal professionals
Certified Medical Administrative Assistant (CMAA)
National Healthcareer Association (NHA)

Best Administrative Assistant Certifications

Certified Administrative Professional (CAP)

Certification Provider
International Association of Administrative Professionals (IAAP)
Best For
Administrative Assistant, Executive Assistant, Office Manager, Administrative Coordinator, Secretary with 2-4 years of experience, Administrative Professional seeking career advancement
Description
The Certified Administrative Professional (CAP) certification, offered by the International Association of Administrative Professionals (IAAP), is a prestigious credential designed for office and administrative professionals. It validates an individual's expertise in organizational communication, project management, office technology, business writing, and management skills. Earning the CAP certification involves passing a comprehensive exam and demonstrates a commitment to excellence and a mastery of the essential skills required to excel in an administrative role. This certification is ideal for those seeking to advance their career and showcase their professional capabilities.
Includes Certification
Yes
Time to Complete
Price
Prerequisites
  • High school diploma or equivalent educational level
  • Minimum of two to four years of work experience in an administrative support role, with the exact requirement depending on the level of education
  • Adherence to the IAAP Code of Conduct
  • Completion of the CAP exam application process, including payment of applicable fees
  • Preparation for the exam through self-study or participation in IAAP-approved study programs or courses
  • Maintenance of certification through continuing education and professional development activities every five years

    • Microsoft Office Specialist (MOS)

    Certification Provider
    Microsoft
    Best For
    Administrative Assistants, Executive Assistants, Data Analysts, Marketing Coordinators, Project Coordinators, Individuals seeking to improve office productivity skills
    Description
    The Microsoft Office Specialist (MOS) certification is a globally recognized credential that validates proficiency in Microsoft Office applications. Focused on specific Office programs like Word, Excel, PowerPoint, and Access, this certification demonstrates an individual's ability to expertly navigate and utilize the features and functions of these tools. Earning a MOS certification involves passing exams that test one's ability to perform tasks and solve problems within the Office suite, making it ideal for those looking to enhance their productivity and professional value in various business environments.
    Includes Certification
    Yes
    Time to Complete
    40-60 hours
    Price
    $100-$150
    Prerequisites
  • Basic familiarity with the Microsoft Office application(s) for which the candidate is seeking certification
  • Completion of any relevant training courses or self-study; though not mandatory, it is highly recommended to prepare for the exam
  • No formal education or professional prerequisites are required to take the MOS exams
  • Payment of the exam fee for each certification test
  • Registration for the exam through the Certiport website, the official provider for Microsoft Office Specialist certifications
  • Agreement to the terms and conditions provided by Microsoft and Certiport for taking the MOS certification exams

    • Organizational Management (OM) Specialty Certificate

    Certification Provider
    International Association of Administrative Professionals (IAAP)
    Best For
    Executive Assistants, Senior Administrative Assistants, Office Managers, Administrative Coordinators with 3-5 years experience, Project Coordinators, Department Heads
    Description
    The Organizational Management (OM) Specialty Certificate, offered by the International Association of Administrative Professionals (IAAP), is designed for administrative professionals seeking to enhance their managerial skills and strategic understanding. This certification focuses on developing expertise in organizational planning, project management, and business communication. Candidates will gain insights into effective leadership practices and learn to manage organizational change, preparing them for advanced roles within their companies. The program combines theoretical knowledge with practical applications, ensuring a well-rounded skill set for managing complex office environments.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • Membership with the International Association of Administrative Professionals (IAAP)
  • A minimum of three to five years of administrative or related professional experience
  • Completion of a set number of continuing education units (CEUs) or professional development points (PDPs) in organizational management topics
  • Passing a comprehensive examination that covers key areas of organizational management
  • Adherence to the IAAP Code of Ethics
  • Commitment to ongoing professional development and recertification requirements as set by IAAP

    • Professional Administrative Certificate of Excellence (PACE)

    Certification Provider
    American Society of Administrative Professionals (ASAP)
    Best For
    Executive Assistants, Administrative Assistants, Office Managers, Senior Secretaries, Administrative Coordinators, Administrative Professionals with 3-5 years of experience
    Description
    The Professional Administrative Certificate of Excellence (PACE) is a prestigious certification offered by the American Society of Administrative Professionals (ASAP). It is designed to validate the expertise and skills of administrative professionals, focusing on key areas such as interpersonal communication, project management, technology, and management. Earning the PACE certification demonstrates a commitment to professional growth and excellence in the administrative field, and it involves a comprehensive exam that assesses a candidate's knowledge and proficiency in these essential competencies.
    Includes Certification
    Yes
    Time to Complete
    60 hours
    Price
    Prerequisites
  • A minimum of three to five years of experience in an administrative support role is recommended but not required.
  • Membership with the American Society of Administrative Professionals (ASAP) is encouraged but not mandatory for certification.
  • Completion of the PACE Certification Study Guide or an equivalent training program is suggested to prepare for the exam.
  • Payment of the exam fee, which varies depending on membership status with ASAP and any applicable discounts or promotions.
  • Agreement to adhere to the ASAP Code of Ethics, which outlines professional standards and conduct.
  • Passing the PACE certification exam, which covers topics such as interpersonal communication, project management, technology, and management.

    • Certified Professional Secretary (CPS)

    Certification Provider
    International Association of Administrative Professionals (IAAP)
    Best For
    Administrative Assistants, Executive Secretaries, Office Managers, Administrative Coordinators, Senior Support Staff, Administrative Professionals with 3+ years of experience
    Description
    The Certified Professional Secretary (CPS) certification, offered by the International Association of Administrative Professionals (IAAP), is a prestigious credential that validates an individual's expertise in administrative and secretarial duties. This certification focuses on essential skills such as office management, communication, technology, business writing, and bookkeeping. Earning the CPS demonstrates a commitment to professionalism and a mastery of the competencies required to excel in an administrative support role. Candidates must pass a comprehensive examination to obtain this certification, which can enhance career opportunities and professional growth.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • A minimum of three years of administrative support experience, which may include professional business education.
  • Completion of the CPS Examination, which assesses knowledge in office systems, administration, and technology.
  • Membership in the International Association of Administrative Professionals (IAAP) is recommended but not mandatory.
  • Adherence to the IAAP Code of Ethics for professional conduct and behavior.
  • Continuing education or professional development activities may be required to maintain certification.
  • Recertification is typically required every five years to ensure skills remain current.

    • Certified Executive Assistant (CEA)

    Certification Provider
    Executive Assistant School
    Best For
    Senior Executive Assistants, Administrative Managers, Office Managers with 5+ years of experience, Executive Personal Assistants, Chief of Staff, Senior Administrative Coordinators
    Description
    The Certified Executive Assistant (CEA) certification, offered by the Executive Assistant School, is designed for administrative professionals seeking to elevate their role within corporate hierarchies. This program focuses on enhancing strategic thinking, project management, and communication skills, tailored to the dynamic responsibilities of executive assistants. Candidates will learn advanced administrative techniques, leadership qualities, and the ability to manage high-level executive functions, preparing them for a pivotal role in executive support and business operations.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • A minimum of a high school diploma or equivalent
  • Several years of experience in an administrative or executive assistant role
  • Proficiency in office software and technology relevant to executive assistant duties
  • Strong communication and interpersonal skills
  • Completion of an application process, which may include a resume submission and a statement of intent
  • Passing a certification exam that assesses executive assistant skills and knowledge

    • Certified Virtual Assistant (CVA)

    Certification Provider
    VAClassroom
    Best For
    Administrative Assistants, Executive Assistants, Remote Office Managers, Freelance Virtual Assistants, Entrepreneurs seeking administrative efficiency, Individuals with administrative experience transitioning to remote work
    Description
    The Certified Virtual Assistant (CVA) certification from VAClassroom is designed for individuals seeking to establish or enhance their career in virtual assistance. This certification program focuses on equipping participants with the latest skills and knowledge required to excel in remote administrative support roles. It covers essential topics such as client communication, time management, project coordination, and digital tool proficiency. The CVA certification is a mark of professional competence, signaling to potential employers a commitment to quality and an up-to-date understanding of virtual business operations.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • Basic administrative skills and experience in an office or administrative support role
  • Access to a computer and a reliable internet connection to complete the online course and examination
  • Understanding of common business software and applications (e.g., Microsoft Office Suite, Google Workspace)
  • Effective communication skills, both written and verbal, in the language the course is offered
  • Time management and organizational skills to manage coursework and complete the certification within the given timeframe
  • Payment of any applicable fees for the certification program and examination

    • Certified Legal Secretary Specialist (CLSS)

    Certification Provider
    Legal Secretaries International Inc.
    Best For
    Legal Secretaries, Senior Legal Secretaries, Legal Assistants with 5+ years of experience, Legal Administrative Assistants, Executive Legal Secretaries, Legal Support Professionals
    Description
    The Certified Legal Secretary Specialist (CLSS) certification, offered by Legal Secretaries International Inc., is a prestigious credential that recognizes the expertise and professionalism of legal secretaries. This certification focuses on validating the specialized skills required to proficiently support legal practices, including legal terminology, document preparation, and office procedures. Earning the CLSS demonstrates a commitment to the legal secretarial profession and can enhance career advancement opportunities. Candidates must pass an examination and have relevant work experience to become certified.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • Membership in Legal Secretaries International Inc. is required to apply for the certification.
  • A minimum of five years of legal secretarial or legal support experience is typically required.
  • Candidates must pass the CLSS certification examination.
  • Completion of a legal secretary or legal assistant education program may be required or can reduce the amount of professional experience needed.
  • Continuing legal education (CLE) credits may be required for certification renewal.
  • Adherence to a professional code of ethics as set forth by Legal Secretaries International Inc.

    • Accredited Legal Professional (ALP)

    Certification Provider
    NALS... the association for legal professionals
    Best For
    Entry-Level Legal Secretaries, Legal Administrative Assistants, Legal Support Staff, Recent Paralegal Studies Graduates, Office Clerks with Legal Interest, Legal Document Preparers
    Description
    The Accredited Legal Professional (ALP) certification, offered by NALS... the association for legal professionals, is a foundational credential designed for entry-level professionals seeking to validate their knowledge and competence in the legal field. This certification focuses on assessing an individual's understanding of legal terminology, document processing, and office skills, along with their grasp of ethics and communication within a legal environment. Earning the ALP certification demonstrates a commitment to professionalism and a readiness to excel in various legal support roles.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • High school diploma or equivalent educational qualification
  • Completion of an accredited legal secretary or legal studies program, or an equivalent combination of course work and work experience
  • One year of general office experience
  • Membership with NALS... the association for legal professionals is recommended but not required
  • Passing the ALP examination, which covers written communications, office procedures, legal knowledge and skills, ethics, and judgment skills
  • Adherence to the NALS Code of Ethics and Professional Responsibility

    • Certified Medical Administrative Assistant (CMAA)

    Certification Provider
    National Healthcareer Association (NHA)
    Best For
    Medical Administrative Assistant, Medical Office Secretary, Health Services Manager with entry-level experience, Medical Receptionist, Medical Office Assistant, Health Information Technician
    Description
    The Certified Medical Administrative Assistant (CMAA) credential, offered by the National Healthcareer Association (NHA), is a professional certification for individuals seeking to establish a career in the administrative side of healthcare. This certification validates the holder's expertise in medical office procedures, patient reception, scheduling, basic insurance processing, and billing, as well as understanding of compliance and patient privacy. Earning the CMAA demonstrates a commitment to the field and a readiness to excel in a medical office or clinic setting, enhancing employability and career advancement opportunities.
    Includes Certification
    Yes
    Time to Complete
    Price
    $117
    Prerequisites
  • High school diploma or equivalent educational diploma (e.g., a GED or foreign diploma).
  • Completion of a medical administrative assistant training program within the last 5 years. This program must be from an accredited institution and include a minimum of 360 hours of instruction.
  • Alternatively, at least 1 year of supervised work experience in the medical administrative field within the last 3 years if a formal training program was not completed.
  • Submission of a current government-issued photo ID for identity verification purposes.
  • Payment of the certification examination fee.
  • Agreement to adhere to the NHA Certification Candidate Handbook policies and procedures.

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    Benefits of Having a Administrative Assistant Certification

    Professional Validation and Recognition: Achieving an Administrative Assistant certification is a powerful statement of your professional dedication and competence. It provides external validation of your skills and knowledge, which can significantly enhance your reputation within the administrative field. Employers often view certified individuals as committed and well-prepared, giving you an edge in a competitive job market.

    Comprehensive Skill Enhancement: Certification programs for Administrative Assistants are meticulously designed to cover a wide range of essential skills, from advanced office management to effective communication techniques. By completing a certification, you ensure that you are not only up to date with the latest administrative practices but also proficient in leveraging technology and tools that drive office efficiency.

    Career Growth and Mobility: Holding a certification can be a pivotal factor in your career trajectory, offering clearer pathways for advancement. Certified Administrative Assistants may find it easier to secure promotions, negotiate higher salaries, and access a broader spectrum of job opportunities. It's an investment that can pay dividends in terms of career progression and job satisfaction.

    Networking and Professional Community: Certification programs often come with the added benefit of connecting you to a network of professionals and industry experts. This community can be a rich resource for mentorship, job leads, and collaborative opportunities. Engaging with this network can open doors and provide support throughout your career as an Administrative Assistant.

    Confidence in Your Capabilities: The process of earning a certification can significantly boost your self-assurance in your administrative abilities. It confirms that you have the necessary skills to perform at a high level and can handle the multifaceted responsibilities of an Administrative Assistant. This confidence is not only personally rewarding but also makes you a more attractive candidate to employers.

    How to Choose the Best Administrative Assistant Certification

    Choosing the right certification as an Administrative Assistant is a strategic step in enhancing your professional capabilities and advancing your career. In a role that often requires a diverse skill set, selecting a certification should be done with careful consideration of how it will bolster your expertise and open up new opportunities. The certifications you pursue should not only reflect your current level of experience but also facilitate your growth in areas that are in high demand. Here are five tips to guide you in selecting a certification that is tailored to your professional development needs and career aspirations.
    • Identify Skill Gaps and Growth Areas: Evaluate your current skill set and identify areas where you could improve or expand your expertise. Look for certifications that address these gaps and offer training in skills that are highly sought after in the administrative field, such as advanced software proficiency, project management, or communication skills.
    • Consider the Certification's Specialization: Administrative roles can vary widely, so it's important to choose a certification that specializes in the area you're most interested in or that aligns with the industry you're working in. Whether it's legal, medical, executive, or another specialized field, targeted certifications can make you a more competitive candidate and increase your value within a specific sector.
    • Assess the Certification's Industry Recognition: Research how well-recognized the certification is within the administrative profession. Certifications from established and respected organizations, such as the International Association of Administrative Professionals (IAAP) or the American Society of Administrative Professionals (ASAP), are more likely to be valued by employers and can enhance your credibility.
    • Review the Flexibility and Format of the Program: Consider the delivery method and schedule of the certification program. Many administrative assistants have demanding schedules, so look for certifications that offer flexibility, such as online courses or part-time study options, to ensure you can balance your professional development with your current job responsibilities.
    • Examine the Long-Term Benefits: Think about how the certification will benefit your career in the long run. Does it offer continuing education units (CEUs) or opportunities for recertification? Will it help you build a professional network? Choose a certification that not only enhances your resume but also contributes to your ongoing professional growth and networking opportunities.

    Preparing for Your Administrative Assistant Certification

    Earning a certification as an Administrative Assistant is a strategic step towards enhancing your professional capabilities and standing out in a competitive job market. It's not just about adding a credential to your resume; it's about acquiring new skills, understanding advanced office procedures, and demonstrating your commitment to professional growth. To ensure that you're not just going through the motions but truly leveraging the certification to elevate your career, follow these targeted strategies for effective preparation.

    Define Your Career Goals: Before embarking on the journey to certification, take a moment to reflect on your career aspirations. Are you aiming to solidify your expertise in general administrative duties, or do you wish to specialize in areas like executive support, legal or medical administration? Understanding your long-term career goals will help you select the right certification and focus your studies on the areas that will be most beneficial to your career path.

    Develop a Study Schedule: Certification programs can be dense and packed with information. To manage this effectively, create a study schedule that outlines when and what you will study each day or week. Break down the syllabus into smaller, more digestible segments, and set realistic goals for each study session. Consistency is key, so make sure to allocate regular time slots for studying and stick to them.

    Utilize Available Resources: Take advantage of all the study materials provided by the certification body, including textbooks, online resources, and practice tests. Supplement these with additional resources such as administrative assistant forums, blogs, and webinars. The more diverse your study materials, the broader your understanding of the subject matter will be.

    Join a Study Group: Collaborating with peers who are also preparing for the certification can be incredibly beneficial. Study groups offer support, motivation, and the opportunity to discuss and clarify complex topics. Sharing knowledge and experiences can provide insights that you might not gain when studying alone.

    Apply Your Knowledge: Theory is important, but the ability to apply what you've learned is what will truly make you a proficient Administrative Assistant. Look for opportunities to use new techniques and tools in your current role. Whether it's implementing a new filing system or using a piece of software that's part of the certification curriculum, practical application will reinforce your learning and make you more confident in your abilities.

    Practice for the Exam: Familiarize yourself with the format and types of questions that will be on the certification exam. Take practice tests to identify areas where you need more review and to build your test-taking skills. Time yourself during these practice sessions to improve your ability to manage the actual exam within the allotted time frame.

    Stay Updated: The role of an Administrative Assistant is ever-evolving with new technologies and methodologies. Keep abreast of the latest trends in office administration by following industry

    Certification FAQs for Administrative Assistants

    Is getting a Administrative Assistant certification worth it?

    The worth of an Administrative Assistant certification hinges on your career objectives and the expectations of employers within your industry. For newcomers, it can lay a solid foundation of essential skills and introduce the nuances of office administration. It's a signal to employers of your dedication and readiness to fulfill the role.

    For those already in the field, a certification can be a catalyst for career advancement, showcasing a commitment to professional growth and mastery of advanced administrative functions. In a role that often requires a diverse skill set, a certification can distinguish you in a crowded job market and potentially lead to increased earning potential.

    Do you need a certification to get a job as a Administrative Assistant?

    Certification is not strictly necessary to secure a job as an Administrative Assistant, but it can be a significant asset. For individuals new to the field or those looking to stand out in a competitive job market, a certification can demonstrate a commitment to professional development and mastery of key administrative skills.

    Employers often look for candidates with strong organizational abilities, communication skills, and proficiency in office software, which can be validated through certification. While on-the-job experience is highly valued, a certification can complement your experience and showcase your dedication to the role of an Administrative Assistant.

    Can Administrative Assistant certifications help pivoters make the transition into Administrative from another career path?

    Yes, Administrative Assistant certifications can be a significant asset for those transitioning from other careers. These certifications typically cover essential office skills, communication, organization, and technology use, equipping career changers with the core competencies required for the role. They signal to employers a proactive effort to master job-specific skills and a dedication to professional development. Additionally, the process of certification can provide networking opportunities and practical experience through workshops or internships, which can be crucial for establishing a foothold in a new administrative career.
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