Data Entry Specialist Certifications

The 10 best Data Entry Specialist certifications to consider exploring in 2025 for your career growth.

Career PathsChevron Bread crumb separator
Data Entry Specialist
Chevron Bread crumb separator
Certifications

Getting Started as a Data Entry Specialist

Data Entry Specialist Resources
Show the Right Certifications on Resumes
Use Matching Mode to find the most relevant certifications for the job.
Try Matching for Free

Getting Certified as a Data Entry Specialist

In the meticulous world of data management, becoming a certified Data Entry Specialist is a strategic move that can significantly enhance your professional credibility and marketability. These certifications serve as a testament to your proficiency in data entry, understanding of database software, and commitment to accuracy and speed—skills that are highly valued in the digital economy.

This guide will provide you with a comprehensive overview of the top certifications available, equipping you with the knowledge to select a program that best fits your career goals and the evolving needs of the industry. By investing in a Data Entry Specialist certification, you're not just bolstering your resume; you're taking a crucial step towards mastering the art of data handling and positioning yourself as an indispensable asset to any data-driven organization.

Top Data Entry Specialist Certifications

Certified Data Entry Specialist (CDES)
The National Association for Information Destruction (NAID)
Data Entry Operator Certification
ExpertRating
Microsoft Office Specialist (MOS) Certification
Microsoft
Certified Administrative Professional (CAP)
International Association of Administrative Professionals (IAAP)
Certified Information Technology Professional (CITP)
American Institute of CPAs (AICPA)
Certified Professional Secretary (CPS)
International Association of Administrative Professionals (IAAP)
National Career Readiness Certificate (NCRC)
ACT
Business Writing Certification
ExpertRating
Keyboarding Skills Test (KST) Certification
Typing Institute of America
Certified Business Office Manager (CBOM)
Management and Strategy Institute

Best Data Entry Specialist Certifications

Certified Data Entry Specialist (CDES)

Certification Provider
The National Association for Information Destruction (NAID)
Best For
Data Entry Clerks, Administrative Assistants, Office Support Specialists, Records Management Technicians, Data Quality Analysts, Entry-Level Database Administrators
Description
The Certified Data Entry Specialist (CDES) certification, offered by the National Association for Information Destruction (NAID), is designed for professionals seeking to validate their expertise in data entry. This certification emphasizes accuracy, speed, and confidentiality in handling data. It covers key areas such as keyboarding proficiency, data management, and understanding of data privacy regulations. Earning the CDES demonstrates a commitment to efficient and secure data processing, making certificate holders valuable assets to any data-centric organization.
Includes Certification
Time to Complete
Price
Prerequisites
  • High school diploma or equivalent educational qualification
  • Proficiency in keyboarding with a recommended typing speed of at least 35-40 words per minute
  • Basic understanding of data management and data privacy regulations
  • Completion of any required training or coursework provided by NAID or an approved provider
  • Passing the CDES certification examination
  • Agreement to adhere to the NAID Code of Ethics and any continuing education requirements to maintain certification

    • Data Entry Operator Certification

    Certification Provider
    ExpertRating
    Best For
    Data Entry Clerk, Administrative Assistant, Office Coordinator, Records Technician, Data Processing Specialist, Clerical Support Staff
    Description
    The Data Entry Operator Certification by ExpertRating assesses and validates an individual's data entry proficiency. It focuses on measuring the speed and accuracy of data input, understanding of data confidentiality, and mastery of various data management tools. This certification involves rigorous testing of keyboarding skills, data entry techniques, and software competency, ensuring that certified individuals are equipped to efficiently handle large volumes of data in administrative, clerical, or data-intensive roles.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • Basic knowledge of computer operations and keyboarding skills
  • Familiarity with data entry software and database management
  • Understanding of data confidentiality and privacy principles
  • Ability to type at a recommended speed (often measured in keystrokes per hour or words per minute)
  • No formal education required, but a high school diploma or equivalent may be beneficial
  • Completion of any pre-assessment or qualification test if required by ExpertRating

    • Microsoft Office Specialist (MOS) Certification

    Certification Provider
    Microsoft
    Best For
    Administrative Assistants, Executive Assistants, Data Analysts, Project Coordinators, Marketing Coordinators, Office Managers
    Description
    The Microsoft Office Specialist (MOS) Certification is an industry-recognized credential that validates proficiency in Microsoft Office applications. Offered by Microsoft, it covers various levels of expertise in programs like Word, Excel, PowerPoint, Access, and Outlook. Candidates must pass exams that test their ability to perform tasks and solve problems within these applications. Achieving MOS certification can enhance job prospects by demonstrating clear skills and a commitment to professional development in the ubiquitous and essential tools of the Microsoft Office suite.
    Includes Certification
    Yes
    Time to Complete
    40-50 hours
    Price
    $100
    Prerequisites
  • Basic familiarity with the Microsoft Office application(s) for which the candidate is seeking certification
  • No formal educational requirements, but high school level education is recommended
  • Completion of training courses or self-study may be beneficial but is not mandatory
  • Passing the specific exam(s) for the chosen Microsoft Office application(s), such as Word, Excel, PowerPoint, Access, or Outlook
  • Each exam is independent, so no prior certifications are required to attempt any MOS certification exam
  • Payment of the exam fee for each certification attempt

    • Certified Administrative Professional (CAP)

    Certification Provider
    International Association of Administrative Professionals (IAAP)
    Best For
    Administrative Assistant, Executive Assistant, Office Manager, Administrative Coordinator, Senior Secretary, Administrative Specialist with 3+ years of experience
    Description
    The Certified Administrative Professional (CAP) is a prestigious certification offered by the International Association of Administrative Professionals (IAAP). It is designed to validate the expertise and skills of administrative professionals, including office management, communication, technology, and organization. Earning the CAP certification involves passing a comprehensive exam that covers various domains essential to administrative work. This credential signifies a high level of professionalism and a commitment to the evolving demands of administrative roles, making it a valuable asset for career advancement in the field.
    Includes Certification
    Yes
    Time to Complete
    Price
    $375 - $560
    Prerequisites
  • A minimum of 36 months of administrative work experience, which can be professional or a combination of professional and internship experience.
  • Completion of an educational component, which can be satisfied by an associate degree, a bachelor's degree, or higher, or by taking the IAAP's Professional Administrative Certification of Excellence (PACE).
  • Agreement to adhere to the IAAP Code of Conduct.
  • Submission of a complete CAP application with the required documentation and fees.
  • Preparation for and successful passing of the CAP exam, which covers topics such as office and records management, event and project management, human resources, and communication.
  • Commitment to continuing education and professional development through recertification every three years.

    • Certified Information Technology Professional (CITP)

    Certification Provider
    American Institute of CPAs (AICPA)
    Best For
    CPAs specializing in Information Technology, Accounting Information Systems Managers, Financial Data Analysts, IT Risk and Assurance Advisors, Business Intelligence Consultants, CPAs with a focus on Cybersecurity and Data Management
    Description
    The Certified Information Technology Professional (CITP) credential, offered by the American Institute of CPAs (AICPA), is a designation for CPAs who demonstrate expertise in information technology. It validates a professional's ability to bridge the gap between business and IT, emphasizing skills in risk assessment, cybersecurity, data analytics, and system management. The certification process involves meeting experience requirements, passing an exam, and committing to ongoing education. It's ideal for CPAs seeking to enhance their tech fluency and leverage IT in strategic business decisions.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • Active CPA (Certified Public Accountant) license
  • Membership with the AICPA
  • A minimum of 1,000 business hours of experience in IT within the 5-year period preceding the application date
  • 75 hours of continuing professional education (CPE) related to the CITP body of knowledge within the 5-year period preceding the application date
  • Passing the CITP examination
  • Agreement to abide by the AICPA Code of Professional Conduct

    • Certified Professional Secretary (CPS)

    Certification Provider
    International Association of Administrative Professionals (IAAP)
    Best For
    Administrative Assistants, Executive Secretaries, Office Managers, Administrative Coordinators, Senior Administrative Professionals, Administrative Support Staff with 3-4 years of experience
    Description
    The Certified Professional Secretary (CPS) certification, offered by the International Association of Administrative Professionals (IAAP), is a prestigious credential that validates an individual's expertise in administrative and secretarial duties. It focuses on essential skills such as office management, communication, technology, business writing, and project management. Earning the CPS certification involves passing a comprehensive exam that covers various aspects of administrative support functions, demonstrating a commitment to professionalism and a mastery of the competencies required to excel in an administrative role.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • High school diploma or equivalent educational level
  • Three to four years of work experience in an administrative support role
  • Membership with the International Association of Administrative Professionals (IAAP)
  • Completion of the CPS examination, which covers office systems and technology, office administration, management, and advanced organizational management
  • Adherence to the IAAP Code of Ethics
  • Continuing education or professional development activities to maintain certification

    • National Career Readiness Certificate (NCRC)

    Certification Provider
    ACT
    Best For
    Entry-Level Job Seekers, High School Graduates, Career Changers, Workforce Development Participants, Skilled Trades Apprentices, Individuals with Limited Work Experience
    Description
    The National Career Readiness Certificate (NCRC), provided by ACT, is a valuable credential that certifies essential workplace skills. It assesses a candidate's proficiency in problem-solving, critical thinking, and the ability to learn and apply new information, through three core assessments: Applied Math, Workplace Documents, and Graphic Literacy. Earning an NCRC demonstrates to employers that the individual possesses a foundational level of skills required for workplace success across various industries and job roles.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • No formal education or experience prerequisites; the NCRC is available to anyone seeking to demonstrate their work readiness.
  • Registration for the NCRC assessments through an authorized ACT WorkKeys testing center.
  • Completion of the three WorkKeys assessments: Applied Math, Workplace Documents, and Graphic Literacy.
  • Basic computer skills are necessary to take the assessments, which are typically administered on a computer.
  • Payment of the testing fee, which varies by testing location and sometimes by state.
  • Adherence to the testing center's policies and procedures, including scheduling and identification requirements.

    • Business Writing Certification

    Certification Provider
    ExpertRating
    Best For
    Administrative Assistants, Marketing Coordinators, Project Managers, Sales Professionals, Customer Service Representatives, Entry-Level Employees
    Description
    The Business Writing Certification by ExpertRating equips professionals with the skills to produce clear, effective, and professional written communications. This certification covers fundamental principles of good business writing, including grammar, style, clarity, and tone. It also addresses various formats such as emails, reports, and proposals. Ideal for those looking to enhance their written communication in the corporate environment, the program involves an online course followed by an exam to test understanding and proficiency.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • Basic understanding of English language and grammar
  • Access to a computer and internet for the online course and exam
  • Payment of the certification fee to ExpertRating
  • No formal education or prior business writing experience required
  • Completion of the online course material provided by ExpertRating
  • Passing the online exam with the required minimum score

    • Keyboarding Skills Test (KST) Certification

    Certification Provider
    Typing Institute of America
    Best For
    Administrative Assistants, Data Entry Clerks, Executive Secretaries, Receptionists, Transcriptionists, Legal Secretaries
    Description
    The Keyboarding Skills Test (KST) Certification, offered by the Typing Institute of America, is designed to validate an individual's typing proficiency. This certification assesses a candidate's speed and accuracy in keyboarding, measuring their ability to efficiently produce text on a computer. It is a valuable credential for those seeking to demonstrate their typing capabilities for administrative or data entry roles, and it involves a timed test that provides a standardized score reflecting the test-taker's keyboarding competence.
    Includes Certification
    Time to Complete
    Price
    Prerequisites
  • Basic familiarity with a computer keyboard layout.
  • No formal education or experience requirements.
  • Ability to type without looking at the keys (touch typing).
  • Registration with the Typing Institute of America for the KST Certification exam.
  • Payment of the examination fee (if applicable).
  • Completion of any practice tests or preparation materials provided by the Typing Institute of America.

    • Certified Business Office Manager (CBOM)

    Certification Provider
    Management and Strategy Institute
    Best For
    Office Manager, Administrative Services Manager, Executive Assistant with managerial aspirations, Front Office Coordinator, Office Administrator, Medical Office Manager
    Description
    The Certified Business Office Manager (CBOM) certification, offered by the Management and Strategy Institute, is designed for professionals seeking to validate their expertise in managing office environments. This certification focuses on essential skills such as administrative procedures, personnel management, financial operations, and compliance. Candidates will learn best practices for efficient office management, enhancing their ability to oversee daily operations, improve productivity, and contribute to the strategic goals of their organizations. The CBOM certification is ideal for those looking to advance their careers in office administration and management.
    Includes Certification
    Yes
    Time to Complete
    Price
    Prerequisites
  • High school diploma or equivalent; some positions may require post-secondary education or a degree
  • Basic understanding of office management procedures and basic accounting principles
  • Proficiency in office software, including MS Office and business communication tools
  • Relevant work experience in an office setting, typically at least one year for entry-level certification
  • Completion of the CBOM training course provided by the Management and Strategy Institute
  • Passing the CBOM certification exam administered by the Management and Strategy Institute

    • Track Certifications for Free with Teal

    Certifications open doors for your career. Track and showcase them more effectively on your resume.
    Start Tracking Certifications

    Benefits of Having a Data Entry Specialist Certification

    Validation of Professional Skills: A Data Entry Specialist certification is a formal recognition of your data entry skills and knowledge. It demonstrates to employers that you have undergone rigorous training and assessment, validating your ability to accurately and efficiently handle data-related tasks. This certification can be a significant asset in proving your capabilities above those who may only have on-the-job experience.

    Increased Marketability: In a job market where many candidates may vie for the same positions, a certification can make your resume stand out. It shows a proactive approach to your career and a dedication to your profession that can give you an edge in both job applications and freelance opportunities, making you a more attractive candidate to potential employers.

    Access to Higher-Paying Jobs: Certified Data Entry Specialists often have access to better job prospects and higher salaries. Employers are willing to pay a premium for workers who have proven their skills through certification, as it reduces the risk and training costs associated with hiring new employees.

    Professional Development and Lifelong Learning: Pursuing a certification encourages continuous learning and professional growth. It ensures that you are up-to-date with the latest data entry technologies, methodologies, and best practices, which is crucial in a field that is continually evolving with new software and data management systems.

    Networking Opportunities: Certification programs often come with the added benefit of joining a community of professionals. This network can be a valuable resource for sharing knowledge, finding mentorship, and discovering new job opportunities. Being part of a professional community also provides a platform for collaboration and can lead to long-term career connections.

    Enhanced Confidence and Job Performance: Earning a certification can boost your self-esteem and confidence in your professional abilities. It equips you with the assurance that you have met an industry-recognized level of competence, which can translate into improved job performance and satisfaction. Confident employees are more likely to take initiative and strive for excellence in their roles, leading to greater recognition and career advancement.

    How to Choose the Best Data Entry Specialist Certification

    Selecting the right certification as a Data Entry Specialist is a strategic step that can significantly enhance your professional profile and open up new career opportunities. In a role where precision and efficiency are paramount, the right certification can validate your skills and set you apart in a competitive job market. This section is designed to guide you through the process of choosing a certification that not only reflects your current abilities but also supports your future career ambitions. Here are five essential tips to help you make an informed decision:
    • Evaluate Skill Enhancement: Identify certifications that will help you improve your existing data entry skills and teach you new ones. Look for programs that cover advanced data management software, typing speed improvement techniques, and error reduction strategies. A certification that enhances your skill set can make you more efficient and valuable to employers.
    • Industry-Specific Knowledge: Consider certifications that offer knowledge specific to the industry you are working in or wish to enter. For example, if you're interested in medical data entry, a certification that includes medical terminology and compliance with healthcare regulations would be beneficial. Tailoring your certification to your industry can make you a more attractive candidate for specialized roles.
    • Reputation and Credibility: Research the credibility of the certifying body. Opt for certifications from well-established and respected organizations. A certification from a reputable source can lend more credibility to your resume and assure potential employers of the quality of your training.
    • Flexibility and Accessibility: Choose a certification program that fits your schedule and learning style. If you are currently employed or have other commitments, look for online or part-time programs that offer flexibility. Accessibility is key to ensuring that you can complete the certification without unnecessary stress or disruption to your life.
    • Return on Investment: Assess the potential return on investment (ROI) of the certification. Consider the cost of the program in relation to the benefits it will bring, such as higher earning potential, job security, and career advancement opportunities. A certification that leads to tangible career benefits is a wise investment in your future.

    Preparing for Your Data Entry Specialist Certification

    Embarking on the journey to become a certified Data Entry Specialist is a commendable step towards professional development and career advancement. This certification not only validates your skills but also demonstrates your commitment to maintaining high standards of accuracy and efficiency in data management. To ensure you are thoroughly prepared for the certification process, it's essential to adopt a strategic approach to your study and practice. The following guidelines are designed to help you navigate your preparation journey effectively, enabling you to not only pass the certification exam but also to excel in your role as a Data Entry Specialist.

    Define Your Certification Goals: Before you begin, it's crucial to understand why you are seeking certification and what you expect to gain from it. Are you looking to enhance your current skill set, increase your job prospects, or specialize in a particular industry such as healthcare or finance? Identifying your goals will help you select the right certification program and focus your efforts on the areas that will benefit you the most.

    Develop a Comprehensive Study Schedule: Once you've chosen a certification, create a detailed study plan that encompasses all the topics covered in the exam. Divide the content into manageable sections and set a realistic timeline for studying each one. Consistency is key, so allocate regular time slots each day or week for your study sessions. Incorporate breaks and buffer time to absorb the material fully and to adjust your schedule if needed.

    Utilize a Variety of Study Resources: Don't rely solely on one type of study material. Use a mix of resources such as textbooks, online courses, practice tests, and flashcards to reinforce your learning. Many certification bodies provide official study guides and sample questions, which can be invaluable in understanding the format and content of the exam. Diversifying your study resources can also keep you engaged and make the learning process more enjoyable.

    Practice with Real Data Entry Tasks: Theory is important, but practical skills are the essence of data entry. Seek out opportunities to practice with real data entry tasks. This could involve volunteer work, internships, or part-time positions that allow you to apply what you're learning in a hands-on environment. The more you practice, the more confident you'll become in your ability to process data quickly and accurately.

    Join Data Entry Forums and Groups: Connecting with peers who are also pursuing data entry certifications can be incredibly beneficial. Join online forums, social media groups, or local meetups where you can share study tips, ask questions, and learn from the experiences of others. These communities can offer moral support and may provide insights into the certification process that you hadn't considered.

    Simulate Exam Conditions: To prepare effectively for the exam, simulate the testing environment and conditions. Take full-length practice exams under timed conditions to familiarize yourself with the pressure of the actual test. This will

    Certification FAQs for Data Entry Specialists

    Is getting a Data Entry Specialist certification worth it?

    The worth of a Data Entry Specialist certification hinges on your career objectives and the expectations of employers in your industry. For newcomers, it can validate your data entry skills and signal to employers your dedication to the role. It may also introduce you to best practices and tools of the trade.

    For those already in the field, a certification can be a testament to your expertise and a commitment to maintaining high standards of accuracy and efficiency. While not always mandatory, it can distinguish you in a pool of candidates and potentially open doors to advancement opportunities or higher-paying positions.

    Do you need a certification to get a job as a Data Entry Specialist?

    Certifications are not typically mandatory for Data Entry Specialist roles, but they can enhance your resume, particularly if you have limited experience in the field. A certification can demonstrate your commitment to the profession and your proficiency in key skills such as typing speed, accuracy, and familiarity with data management software.

    However, employers often prioritize candidates with a proven track record of data entry work, attention to detail, and reliability. If you're new to the field, a certification coupled with strong computer skills and a willingness to learn can help you stand out to potential employers and may improve your chances of being hired as a Data Entry Specialist.

    Can Data Entry Specialist certifications help pivoters make the transition into Data & Analytics from another career path?

    Yes, Data Entry Specialist certifications can be a significant asset for those transitioning from different careers. These certifications typically cover essential skills such as typing speed, accuracy, software proficiency, and data management, which are crucial for the role. They signal to employers your dedication to mastering job-specific competencies and your proactive approach to learning. Furthermore, certifications can provide a competitive edge in the job market, showcasing your ability to handle data-related tasks effectively, even if your previous experience isn't directly related to data entry.
    Up Next

    Data Entry Specialist Tools & Software

    Copy Goes Here...

    ‍
    Read About Data Entry Specialist Tools & Software

    Related Certification Lists

    Data Entry Clerk

    Transforming raw data into valuable insights, ensuring accuracy and efficiency

    Learn More
    Entry Level Data Entry

    Transforming raw data into valuable insights, paving the way for business decisions

    Learn More
    Database Analyst

    Transforming raw data into actionable insights, driving business decisions and growth

    Learn More
    Data Analyst

    Unlocking business insights through data, driving strategic decisions with numbers

    Learn More
    Entry Level Data Analyst

    Transforming raw data into actionable insights, driving business decisions and growth

    Learn More
    Excel Expert

    Mastering data manipulation and analysis, driving business decisions with Excel expertise

    Learn More

    Start Your Data Entry Specialist Career with Teal

    Tap into our full suite of job search tools to find the perfect role, customize your resumes, track your applications, prep for interviews, and land your next role in 2024.
    Sign Up & Get Started for Free
    Job Description Keywords for Resumes