As an Administrative Support professional, your CV should be a clear demonstration of your organizational skills, attention to detail, and ability to manage multiple tasks efficiently. It should highlight your proficiency in administrative tasks, your ability to support team operations, and your knack for maintaining smooth office workflows. Your CV should effectively communicate why you're the perfect fit for administrative roles.
Whether you're aiming for a role as an administrative assistant, office manager, or executive assistant, these guidelines will help ensure your CV stands out to employers.
Highlight Your Administrative Skills: Specify your skills in areas like office management, scheduling, record keeping, and correspondence handling. Mention any specialized administrative skills you possess.
Quantify Your Achievements: Use numbers to illustrate your impact, such as "Managed a calendar for a team of 10" or "Reduced office supply costs by 20%".
Customize Your CV to the Role: Tailor your CV to the job description, emphasizing relevant experiences and skills. If the role requires experience with certain software or systems, make sure to highlight your proficiency.
Detail Your Tech Proficiency: List your proficiency in office software like Microsoft Office Suite, Google Workspace, or any specific CRM or database systems. These are crucial for administrative roles.
Showcase Your Soft Skills: Highlight your communication skills, problem-solving abilities, and your knack for teamwork. These skills are highly valued in administrative roles.
The Smarter, Faster Way to Write Your CV
Craft your summaries and achievements more strategically in less than half the time.
Dedicated Administrative Support professional with a proven track record in streamlining office operations, enhancing productivity, and improving customer satisfaction. Expert in implementing digital systems, managing teams, and coordinating company-wide events, resulting in significant improvements in efficiency and communication. With a knack for strategic decision-making and a commitment to excellence, I am eager to leverage my skills to contribute to the operational success of my next team.
CAREER Experience
Administrative Support• 01/2024 – Present
Silverline Secretarial
Streamlined office operations by implementing a new digital filing system, resulting in a 30% reduction in document retrieval time and a 15% increase in overall productivity.
Managed a team of 3 administrative assistants, improving inter-departmental communication and reducing task completion time by 20% through effective delegation and team coordination.
Coordinated and executed 50+ company-wide events, including meetings, conferences, and training sessions, enhancing employee engagement and satisfaction by 25%.
Office Manager• 03/2023 – 12/2023
Beacon Administrative Group
Implemented a new customer relationship management (CRM) system, improving customer service response time by 35% and increasing customer satisfaction rates by 20%.
Reduced office supply costs by 15% through strategic vendor negotiation and bulk purchasing, without compromising on quality or availability of essential items.
Assisted in the preparation of 100+ reports and presentations for senior management, improving the accuracy and timeliness of information flow and aiding in strategic decision-making.
Administrative Assistant• 11/2021 – 03/2023
EchoPoint Office Solutions
Managed the company's calendar and scheduled 200+ appointments, improving time management and reducing scheduling conflicts by 40%.
Handled incoming and outgoing correspondence, ensuring 100% accuracy and prompt response, leading to a 30% improvement in stakeholder communication.
Assisted in the recruitment and training of 10 new administrative staff, reducing onboarding time by 25% and improving team performance by 20%.
SKILLS
Office Management
Team Leadership and Delegation
Event Coordination
Customer Relationship Management
Cost Reduction and Negotiation
Report and Presentation Preparation
Calendar Management and Scheduling
Professional Correspondence Handling
Recruitment and Training
Digital Filing System Implementation
EDUCATION
Bachelor of Science in Business Administration
San Diego State University
2018-2022
San Diego, CA
CERTIFICATIONS
Certified Administrative Professional (CAP)
04/2024
International Association of Administrative Professionals (IAAP)
Microsoft Office Specialist (MOS)
04/2023
Microsoft
Professional Secretary Certificate
04/2023
Association of Executive and Administrative Professionals (AEAP)
Administrative Support CV Template
1.) Contact Information
Full Name
[email protected] • (XXX) XXX-XXXX • linkedin.com/in/your-name • City, State
2.) Personal Statement
Dedicated Administrative Support professional with [number of years] years of experience in [specific administrative tasks, e.g., record keeping, scheduling, customer service]. Looking to leverage my skills in [specific skills, e.g., problem-solving, multitasking, communication] to enhance efficiency and productivity at [Company Name]. Committed to providing exceptional support and driving operational success.
3.) CV Experience
Current or Most Recent Title
Job Title • State Date • End Date
Company Name
Collaborated with [teams/departments] to streamline [administrative process, e.g., document management, meeting coordination], demonstrating strong [soft skill, e.g., teamwork, organization].
Managed [administrative function, e.g., office supply inventory, executive calendar], improving [process or task, e.g., order processing, schedule coordination] to enhance [operational outcome, e.g., office efficiency, executive productivity].
Implemented [system or process improvement, e.g., digital filing system, new scheduling software], resulting in [quantifiable benefit, e.g., 20% time savings, reduced scheduling conflicts].
Previous Job Title
Job Title • State Date • End Date
Company Name
Played a key role in [project or initiative, e.g., office relocation, new software implementation], which led to [measurable impact, e.g., improved workspace functionality, increased team productivity].
Coordinated [type of event or meeting, e.g., annual company retreat, weekly team meetings], utilizing [organizational tools/methods] to ensure [outcome, e.g., smooth event execution, effective communication].
Instrumental in [task or responsibility, e.g., customer service, data entry], ensuring [quality or standard, e.g., customer satisfaction, data accuracy] across all administrative tasks.
4.) CV Skills
Office Management
Team Leadership and Delegation
Event Coordination
Customer Relationship Management
Cost Reduction and Negotiation
Report and Presentation Preparation
Calendar Management and Scheduling
Professional Correspondence Handling
Recruitment and Training
Digital Filing System Implementation
5.) Education
Official Degree Name
University Name
City, State • State Date • End Date
Major: Name of Major
Minor: Name of Minor
6.) Certifications
Official Certification Name
Certification Provider • State Date • End Date
Official Certification Name
Certification Provider • State Date • End Date
100+ Free Resume Templates
Accelerate your next application with a free resume template. Create a polished resume in under 5 minutes.
In the realm of administrative support, the formatting of your CV can play a pivotal role in your job search journey. A well-structured CV not only demonstrates your organizational skills—a key attribute for administrative support roles—but also makes your CV more digestible and appealing to potential employers. A professionally formatted CV mirrors your administrative abilities and can be the key to landing an interview.
Begin with a Strong Objective
Start your CV with a clear, concise objective that aligns with the administrative support role you’re applying for. This should briefly state your career goals and how you plan to contribute to the potential company. Highlighting your passion for the profession and your eagerness to excel within it sets a positive tone for the rest of your CV.
Emphasize Relevant Skills
For administrative support roles, your skills are your primary qualifications. Format this section to list your most relevant skills at the top. These could include proficiency in office software, excellent communication skills, time management, and problem-solving abilities. This layout helps hiring managers quickly identify your administrative competencies.
Detail Relevant Experience
Detailing your past roles where you utilized administrative skills is crucial. Use bullet points to describe responsibilities and achievements, focusing on tasks that demonstrate your organizational skills, proficiency with office software, and any experience with scheduling, record keeping, or customer service.
Highlight Education and Certifications
While experience and skills are paramount, your educational background and any relevant certifications should not be overlooked. List your degree, any administrative courses, and certifications in this section. This helps potential employers verify your theoretical knowledge and commitment to professional development.
Include References
In administrative support roles, references can be a powerful tool. Include a section for references, preferably from past roles where you demonstrated your administrative skills. This gives potential employers a chance to hear about your abilities and work ethic from those who have seen them firsthand.
Personal Statements for Administrative Supports
Administrative Support Personal Statement Examples
Strong Statement
"Highly organized and detail-oriented Administrative Support professional with over 7 years of experience in office management, data entry, and customer service. Proven ability to streamline office operations, improve efficiency, and coordinate administrative tasks. Committed to providing exceptional support to team members and executives, and passionate about using my problem-solving skills to overcome challenges. Seeking to leverage my expertise in a dynamic administrative role."
Weak Statement
"Dynamic and dedicated Administrative Support professional specializing in project coordination, scheduling, and document management. With a solid background in providing exceptional administrative assistance, I excel at managing complex calendars, preparing reports, and handling correspondence with utmost precision. Eager to contribute to a forward-thinking company by providing expert organizational skills and robust administrative support."
Strong Statement
"Dynamic and dedicated Administrative Support professional specializing in project coordination, scheduling, and document management. With a solid background in providing exceptional administrative assistance, I excel at managing complex calendars, preparing reports, and handling correspondence with utmost precision. Eager to contribute to a forward-thinking company by providing expert organizational skills and robust administrative support."
Weak Statement
"I have experience in various administrative tasks, including scheduling and document handling. I am familiar with project coordination and report preparation. Looking for a role where I can use my administrative knowledge and improve office processes."
What Makes a Strong Personal Statement?
A strong personal statement for an Administrative Support CV seamlessly blends professional achievements with specific administrative skills, clearly demonstrating the candidate's value through measurable outcomes. It stands out by being highly tailored to the administrative field, highlighting expertise in areas like office management, project coordination, and customer service, directly addressing how these skills meet the needs of the prospective employer.
Compare Your CV to a Job Description
Use Matching Mode to analyze and compare your CV content to a specific job, before you apply.
How long should Administrative Supports make a CV?
The ideal length for an Administrative Support CV is 1-2 pages. This allows enough room to showcase your skills and experiences without being overly detailed. Prioritize clarity and relevance, emphasizing key administrative accomplishments that reflect your efficiency and effectiveness in similar roles. Remember, your CV should be a concise, compelling snapshot of your professional journey.
What's the best format for an Administrative Support CV?
The best format for an Administrative Support CV is a combination format. This layout emphasizes both your relevant skills and work history. Begin with a skills section highlighting your administrative abilities, such as organization, communication, and software proficiency. Follow this with a reverse-chronological work history, showcasing your experience in administrative roles. Tailor each section to the job you're applying for, highlighting relevant achievements and responsibilities.
How does a Administrative Support CV differ from a resume?
To make your Administrative Support CV stand out, highlight your proficiency in office software, organizational skills, and any experience in project coordination. Quantify your achievements, such as improved efficiency or cost savings. Showcase any specialized training or certifications. Tailor your CV to each job, using keywords from the job description. This will demonstrate your attention to detail and ability to adapt, key traits for successful Administrative Supports.
