Administrative Assistant Jobs

About The Position

Requirements

• Must be willing to contribute actively to the mission of the University, as well as show respect for the Catholic and Assumptionist identity of Assumption University.
• Two to four years of secretarial experience required.
• Ability to maintain a high degree of confidentiality.
• Strong computer skills required.
• Excellent verbal and written communication skills required
• Ability to understand and remain current with student needs and issues.

Nice To Haves

• Bachelor’s Degree preferred.
• Knowledge of Microsoft office preferred.

Responsibilities

• Provide primary support to the Vice President for Student Affairs/Dean of Students.
• Serve as a primary point of direct administrative contact and liaison with other offices and individuals on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Provide receptionist duties in a professional and efficient manner. This includes greeting visitors and answering departmental telephones.
• Respond to inquiries or identifies the appropriate person to answer the inquiry.
• Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office.
• Perform administrative duties which include drafting and typing memos, correspondence, and reports; maintain appointment calendars by scheduling and arranging meetings.
• Generate reports and presentations to inform decision-making.
• Coordinate special projects related to divisional initiatives.
• Coordinate and track divisional initiatives and projects, ensuring they stay on schedule and within budget.
• Assist with developing outreach materials and presentations to promote divisional programs.
• Organize and maintain all files for Office of Student Affairs including confidential student files.
• Record, compile, and distribute materials of various committees for Student Affairs; as well as for BOT Standing Committees as assigned.
• Maintain website updates and Student Affairs Instagram account as necessary.
• Process division check requests, requisitions, payments, and track all budget line items for the Division of Student Affairs.
• Assist in the coordination of various programs (e.g., full-day staff retreats, departmental meetings, end-of-year banquets/awards events, etc.).
• Serve as a Campus Security Authority for Clery reporting purposes and a Responsible Employee for Title IX reporting purposes.
• Hire, train and assigns work to student workers; and
• Perform other related duties as assigned.