How to Write a Job Application Email (With Examples)

Looking for a job can be a challenging and overwhelming experience. One way to stand out from other applicants is to write a job application email to send to potential employers.

Your application email serves as your first point of contact with a potential employer, and it's important to make a good first impression. But where do you start?

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Want to manage of all your application communication in one place? Use Teal’s Job Application Tracker to write emails, save contacts, set reminders for following up, and track all your applications—no more missed opportunities or forgotten follow-ups.

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What is a job application email?

A job application email is a message that a job seeker sends to a potential employer to express their interest in a job opening and to submit their application materials. This email typically includes a brief introduction, a highlight of the job seeker's qualifications and interest in the position, and an attachment or link to their tailored resume and/or cover letter.

A job application email can be sent in response to a job posting or as a follow-up to a networking conversation or informational interview.

In general, a job application email should be professional, concise, and tailored to the specific job and company. It is often the first impression a potential employer has of a job seeker, so it's important to take the time to craft a well-written and thoughtful message.

If a company doesn't have a position open for you to directly apply to, you can still get on the hiring managers radar by sending a letter of interest to showcase your enthusiasm and relevant skills.

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Pro Tip: Each time you apply for a job, save the job description, application date, email application details, and follow-up dates in one place. Without a centralized system? Your job search will likely be lot more chaotic and inefficient.

Teal Member Mark Speir experienced this firsthand:

"Prior to Teal, it was just kind of scattered, seeing what comes through email and then foldering them from there. It was very manual. I was going into Gmail, saving a job to a folder, and then thinking, 'I need to follow up here. Which one did I apply to? Have I applied to this role?' And after that, double-checking again. So it was just a lot of back and forth between emails, different email folders, and different job sites."

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Why do you need a job application email?

While job applications are often submitted online on company websites or job sites, you may be asked to send your application via email. A job application email is an important part of the job application process, as it serves as your first point of contact with a potential employer, and expresses your interest in the role. Here are some reasons why you need a job application email:

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It introduces you to the employer

A job application email is your opportunity to introduce yourself to the employer and make a good first impression.

Sending the email directly to a potential employer demonstrates that you are an experienced professional who is serious about finding a job. It also provides an opportunity for you to showcase your communication skills and demonstrate that you are articulate, professional, and able to write in a clear and concise manner.

This is your chance to show that you are a candidate worth considering.

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It demonstrates your interest in the job

Sending a job application email shows that you are genuinely interested in the job.

Mention the job title and the company name to make it clear that you are applying for a specific role at a particular company. This shows that you have done your research and are genuinely interested in this opportunity.

Show your enthusiasm for the job position by expressing why you are interested in this role and this company, including industry specific language and industry knowledge. Mention what you find compelling about the company, its culture, or its mission.

Emphasize your interest in the job listing with a call to action, such as asking for an interview or a follow-up call to discuss your application further. Provide your contact information, including your phone number and email address, so the employer can easily get in touch with you. This can help you stand out from other applicants who may have simply submitted a generic application.

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It highlights your skill set and qualifications

In your job application email, you can highlight your relevant skills, qualifications, and experiences that make you a good fit for the job.

Identify the skills that are required for the job, and highlight any that you possess. These might include technical skills, such as proficiency in engineering concepts like a particular software or programming language, or soft skills, such as communication, teamwork, or problem-solving. Even if you don't have direct experience in the field, highlight any transferable skills that may be relevant to the job. For example, if you have experience with managing projects, this could be a valuable skill in many different roles.

Use examples from your previous work experience and highlight any notable accomplishments that demonstrate your ability to succeed in the job. For example, if you have received an award or recognition for your work, mention that in your email. Include metric-driven bullet points to demonstrate yourself being a valuable asset to the company.

If you have relevant education or training, such as a degree or certification, mention that in your email. You should highlight the qualifications that are most relevant to the job and that demonstrate your ability to succeed in the role. By doing so, you can make a strong case for why you are the right candidate for the job.

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It allows you to personalize your application

A job application email allows you to personalize your application and tailor it to the specific job and company. This can help you make a stronger connection with the employer and increase your chances of being selected for the position.

Personalizing your application materials requires attention to detail and a willingness to go the extra mile. A thorough work ethic and attention to detail are two important qualities that many employers look for in candidates, and personalizing your application can demonstrate those skills.

A personalized email also demonstrates that you are taking the job application process seriously and are willing to put in effort to make a good impression. This can help you stand out from applicants who send generic, impersonal emails.

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It sets the stage for future communication

By sending a job application email, you are initiating a conversation with the employer and setting the stage for future communication. This can help establish a rapport with the employer and increase your chances of being invited for an interview.

As stated above, remember to include your contact information in your email and express your interest in engaging in further communication in the future.

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Job application email format

A well-structured job application email should follow this format:

1. Clear and concise subject line
2. Salutation or professional greeting
3. Opening paragraph
4. Body paragraphs (1-2)
5. Closing paragraph
6. Signature
7. Attachments

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How to write a job application email

Writing a job application email can seem like a daunting task, but with a few simple steps, you can craft a professional and compelling message that will help you stand out as a strong candidate. Below are some tips on how to write a job application email, what you should include, and how to position yourself as a top candidate for the role.

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Write job application emails with Teal

Before you spend time writing, editing, and customizing job application emails for every role you're applying to, try Teal's built-in templates to help you start writing a job application email.

Teal has templates for every stage of your job search journey all saved in the same place you can manage your entire job search and resume. From connecting on LinkedIn to post-interview follow-up—never stare at a blank page again.

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Use a clear and professional subject line

Since hiring managers receive emails often and can have a crowded inbox, make sure you have a clear subject line to make it easier for them to filter application emails. The subject line should be professional and clearly state the purpose of your email as a job application, along with the specific job title or reference number if one is provided. You also want to include your full name in the subject of your email.

Here is an sample application email of a clear subject line: "Application for Marketing Manager Position - John Smith".

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Address the recipient appropriately

When addressing a job application email, it's important to use a professional and appropriate tone. Here are some guidelines on how to address a job application email:

1. Use a professional greeting: Start with a professional greeting such as "Dear [Hiring Manager's Name]," "Hello [Hiring Manager's Name]," or "Dear [Name of Recruiter]"
2. If the name of the hiring manager is not provided in the job description or online, use a generic greeting such as "Dear Hiring Manager,"
3. If you're unsure about the gender of the hiring manager, use a gender-neutral greeting such as "Dear [First Name] [Last Name],"
4. If you're replying to a job posting that specifically states how you should address the email, follow the application instructions provided.
5. When in doubt, err on the side of formality and use a more formal greeting.

Remember, your email should be professional and well-written, so take the time to proofread it before hitting send.

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Begin with an introduction

Start the email with a brief introduction of yourself, including your name and the position you are applying for. Use the first paragraph to state your purpose for writing. Express your interest in the position and explain how you found out about the job, including the date and website you found it on.

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The body of your job application email

In the body of the email, highlight your relevant qualifications, experiences, and skills that make you a good fit for the position. You can also include links to your online portfolio or work samples. Keep this section concise and to the point.

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End with a strong closing

For the final paragraph, conclude the email by thanking the employer for their time and consideration of your application. Express your willingness to provide additional information or to schedule an interview. You may also include a sentence or two on why you are interested in the company and how your experience and skills align with their mission or values.

End your application letter with a professional sign-off, such as "Sincerely," or "Best regards,".

Make sure all of your contact information is in your email before you hit send. Recruiters and hiring managers don't want to have to search for your email address or phone number. It's easy to include with a simple signature on your email.

Here is a template you can use for your email signature.

• First Name Last Name
• Phone number
• Email Address
• LinkedIn profile URL and any other relevant social media links

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Include relevant attachments

Be sure to attach your resume and any other relevant documents, such as a cover letter or reference list, to your application email. Make sure the documents are named appropriately and in a professional format, such as "John-Smith-Resume" and "John-Smith-Cover-Letter".

Before sending the email, make sure that you're using a professional email address and your contact information is up-to-date and easy to find. Also, proofread it carefully to catch any typos or errors. You may also want to have someone else review the email to ensure it is clear and professional.

Remember to keep your job application email concise, while also highlighting your relevant qualifications and enthusiasm for the position. This will help set you apart as a strong candidate and increase your chances of landing an interview.

Job application email samples

Simple job application email sample

Subject: [Job Title] Application - [Your Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization.

I have [X years] of experience in [specific industry or job function], and I have a Bachelor's degree in [related field] from [University Name]. In my previous roles, I have demonstrated my ability to [list specific achievements or responsibilities that relate to the position you're applying for].

I am a motivated self-starter with excellent communication and interpersonal skills. I am comfortable working in a team environment and can adapt to changing priorities and demands. I am also committed to continuous learning and development and have pursued additional training in [relevant certification or training programs].

I am excited about the opportunity to contribute to [Company Name]'s success and to take on new challenges that will help me grow both personally and professionally. I am confident that my skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further.

Thank you for considering my application. I have attached my resume, and I would be happy to provide additional information or references upon request.

Sincerely,

[Your Name]

[Your Phone Number]

[Your Email]

[Social Media Links]

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Job application email sample for experienced professionals

Subject: Application for [Job Title] at [Company Name] - [Your Name]

Dear [Hiring Manager's Name],

I am writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on your job portal. With [X years] of experience in [Industry/Field], I believe that I possess the skills and qualifications necessary to make a valuable contribution to your team.

In my current role at [Current Company], I have been responsible for [Key Responsibility or Achievement]. Through this experience, I have developed a strong understanding of [Related Skill or Knowledge]. Additionally, I have experience in [Related Skill or Knowledge], which I believe would be particularly relevant to the requirements of the [Job Title] position at [Company Name].

I am confident that my skills and experience would be an asset to your team, and I am excited about the opportunity to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Value or Mission Statement], and I believe that my values align with those of your organization.

Please find attached my resume for your consideration. I would welcome the opportunity to discuss my application with you in more detail, and I am available for an interview at your convenience. Thank you for considering my application, and I look forward to hearing from you soon.

Sincerely,

[Your Name]

[Your Phone Number]

[Your Email]

[Social Media Links]

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Job application email template for a mid-level professional

Subject: Application for [Job Title] at [Company Name] - [Your Name]

Dear [Hiring Manager's Name],

I am excited to submit my application for the [Job Title] position at [Company Name]. As a mid-level professional with [X years] of experience in [Industry/Field], I am confident that my skills and experience make me a strong candidate for the role.

In my current position at [Current Company], I have honed my skills in [Key Responsibility or Achievement], which I believe would be a valuable asset to your team. I am particularly drawn to [Company Name]'s reputation for [Company Value or Mission Statement], and I am eager to contribute my expertise to help achieve the company's goals.

In addition to my experience, I hold a [Related Degree or Certification], which has equipped me with a strong foundation in [Related Skill or Knowledge]. This knowledge has helped me to [Related Achievement or Accomplishment], which I believe would be directly transferable to the [Job Title] position.

Please find attached my resume and cover letter for your review. I am excited about the opportunity to further discuss my application and how my skills and experience can benefit [Company Name]. Thank you for considering my application, and I look forward to hearing from you soon.

Sincerely,

[Your Name]

[Your Phone Number]

[Your Email]

[Social Media Links]

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Job application email example for recent graduate

Subject: Job Application for [Position Name] - [Your Name]

Dear Hiring Manager,

I am writing to express my interest in the [Position Name] role advertised on [Company Name]'s website. As a recent graduate in [Your Field of Study] from [Your University Name], I am excited about the opportunity to apply my skills and knowledge in a professional environment.

During my academic career, I have gained valuable experience through various internships and volunteer work. I have developed a strong work ethic, attention to detail, and the ability to work well under pressure. Additionally, my excellent problem-solving and communication skills have helped me build strong relationships with clients and colleagues.

I am confident that my academic achievements, coupled with my work experience, make me an ideal candidate for this position. I am a quick learner and passionate about contributing to the success of [Company Name]. I am excited to have the opportunity to work with a team of professionals and to learn from the best in the industry.

Please find attached my resume and other necessary documents for your consideration. I look forward to the opportunity to discuss my qualifications and experience further. Thank you for considering my application.

Sincerely,

[Your Name]

[Your Phone Number]

[Your Email]

[Social Media Links]

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How to send an email for a job application

When sending an email for a job application, follow these key steps:

1. Use a professional email address: Create an email address that includes your name or initials.
2. Write a clear subject line: Include the job title and your name, e.g., "Marketing Manager Application - Jane Smith".
3. Address the recipient properly: Use "Dear [Hiring Manager's Name]" if known, or "Dear Hiring Manager" if not.
4. Start with a brief introduction: Mention the position you're applying for and how you found it.
5. Highlight your qualifications: Briefly summarize your relevant skills and experience.
6. Express enthusiasm: Show genuine interest in the role and company.
7. Close professionally: Thank the recipient for their time and consideration.
8. Include attachments: Attach your resume and cover letter, clearly labeled.
9. Proofread: Check for any errors or typos before sending.
10. Follow up: If you don't hear back within a week or two, send a polite follow-up email.

Remember to keep your email concise, professional, and tailored to the specific job and company. A well-crafted application email can help you stand out and increase your chances of landing an interview.

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Tips for writing an job application email

A well-crafted job application email can set you apart, and getting it right is crucial.

Here are 5 tips to make your job application emails shine:

1. Echo the company's language: Mirror the language used in the job description or on the company's website. This shows you're in tune with their culture and values.
2. Mention a mutual connection: If someone within the company referred you or is a mutual contact, it can instantly create a sense of trust and connection.
3. Showcase a connection to the company's mission: If you have a personal experience that connects with the company's mission or product, briefly share it. This can make your application more memorable and show genuine enthusiasm.
4. Include a thoughtful question: Pose a relevant question about the role or the company at the end of your email. This not only shows engagement but also opens the door for further dialogue.
5. Add a call to action: Telling the reader what you need or want them to do next helps to clarify why you're sending an email in the first place.

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How to keep track of your job application communication

The best way to keep track of your job application communication is by using a job tracking tool. We recommend using Teal's Job Application Tracker to keep all of your job search information in one place. You can easily access important details about the jobs you've applied for, the companies you've contacted, and the people you've spoken to.

Teal's Job Application Tracker has communication templates to use as a starting point for follow up emails after applying for a job.

With the ability to track your progress, and set reminders for follow-up actions, you can stay on top of your job search and track each step in in your search with Teal's Interview Tracker.

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Manage your job application email with Teal

A simple job application email is one of your first contacts with a potential employer, and making a good first impression is essential.

Rather than spending important time and energy staring at a blank page and waiting for the right words to come to you, try Teal!

Teal has job application email templates for every stage of your job search—from outreach to thank you—built into the Job Application Tracker. With Teal's Job Application Tracker, not only can you manage your job application emails, but you can also save contacts, set reminders for follow-ups, add notes, and track each role you apply to from start to success.

Streamline your job application process from first contact to final follow-up with ease.

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